8 Tools Not-For-Profits Can Use To Increase Office Productivity


As our funding models change, our organisations must become more productive and efficient to ensure we can keep serving our clients.

In this webinar, we'll introduce you to some amazing apps and tools that can help boost your office productivity.

Watch this webinar recording to learn more:

Productivity tools mentioned in the webinar:

Trello

  • Trello organises your work with cards, across all devices.

  • Pricing: Free.

  • Trello.com

Asana

  • Asana puts conversations & tasks together, so you can get more done with less effort.

  • Pricing: Free for up to 15 members. Unlimited projects and tasks. Premium options with added features from $50/mth for 15 members.

  • Asana.com

Hipchat

  • HipChat is hosted group chat and video chat built for teams. Access across devices.

  • Pricing: Free. Upgrade for video chat, screensharing and more. $2 per user per month.

  • Hipchat.com

Dropbox

  • Dropbox is a free service that lets you bring your photos, docs, and videos anywhere and share them easily.

  • Pricing: Free for 2GB. Increased data to 100GB - $10.99/user

  • Dropbox.com

  • Alternative: OneDrive

Canva

  • Canva makes design simple for everyone.

  • Pricing: Free. $1 per stock photo.

  • Canva.com

Evernote

  • Helps you remember and act upon ideas, projects and experiences across all the computers, phones and tablets you use.

  • Pricing: Free. Premium for $5.50 per month. Gives you additional flexibility, offline notebooks, smarter collaboration.

  • Evernote.com

Grammarly

  • Grammar check, instant proofreading, and plagiarism detection. Improve your writing with Grammarly.

  • Pricing: Chrome app is free. Paid version $29 per month.

  • Grammarly.com

Sprout Social

  • Social media management tool created to help organisations grow their social media presence.

  • Pricing: $59 per month. Free alternative? Try Hootsuite.

  • Sproutsocial.com

Other useful links:

View Presentation Slides:

Video Transcript

Okay. It's time to get started. All right, well thanks everyone for joining us today for the webinar on 8 Tools to Improve Office Productivity. I'm really excited to be presenting this one today. It's just because I know there's a lot of not for profits out there that are struggling for time, struggling to get things done. I hope some of this tools you might be able to use yourself and then also use within the office with maybe some of your colleagues. To get some more stuff done, save a bit of time, and at the end of the day improve productivity. I suppose the important thing before getting too deep into this is that I do want to take a bit more of a hands-on approach to this webinar.

Instead of just talking about why these products are good and how they are useful I will be digging into the products themselves to show you how I use them inside our organization and to shed some light on how of the non profits. I'm using the tools inside this. If you do have any questions throughout the presentation, just use the chat pane to ask them or save the questions until the end and get through them all together. Okay, I just double check. Can you see my ... Can you see the slide okay? Just for the agenda, if we can just talk in the chat pane. I'm always having some problems before ... Perfect. Alrighty. The agenda, I'm picking down the productivity tools into three main categories.

We've got project management, where we'll going to look at Trello and Asana communication, and collaboration. We'll be looking at HipChat and Dropbox. HipChat, a chat, a tool, and Dropbox is a way that we can share files, and collaborate, and then the other ones I couldn't find a category but we'll touch on them all together. That is Canva which is a graphic design tool. Evernote helps with note taking, and keeping everything organized. Grammarly for spelling and grammar. Finally, Sprout Social for social media management updates, and work note, so like what I mentioned before you may not be able to use all these tools but you might have someone inside your organization that will benefit from them. The idea here is that if you do feel like one of these tools might help them then you could just fill them in with some of the benefits of them. Alrighty, so the first one is Trello.

Trello is a project management tool that really helps you organize your work into cards. It does have mobile applications, and accessible via the web. You can sync it across all your devices and have a consistent stream of everything that you need to do. It's really flexible and easy to use, the idea here is you can throw away that notepad that you jot down and need to do a list in the morning and move it all to the cloud. Very easy to edit, move, delete, to do list, and also if you have a management above you that needs to keep track of the work that you're doing, you can share your to do list with them and they will be able to see what you're working on during the day, and adding collaborate to that to do list. Let's just have a look over here at Trello.

Here is how we're using Trello, or how I'm using Trello at R & G. The basis is that base on this card, and you move the card along from left to right based on whether you've completed the specific tasks, whether it's waiting for approval and some of that are backlog that might be getting a bit too much for you for this week and you can save it for next week. For instance here we'll start from the left, so I use this Backlog here to put down some of the tasks that I know, that I'm not going to get to this week. For instance right on publish new block [inaudible 00:04:27] how to improve work place collaboration. This is something that I'm going to be publishing next week. I know that, I'm not going to get to it this week, so it's sitting in the Backlog ready to go.

As we move through to my task this week, you can try to relate to your specific task, when I'm talking about this is that I've got these things on my to-do these for this week. For instance I'm organizing a media release connecting up. I'd like to move through this particular task. I can drag it over through the next set of cards. For this particular example I might need to get approval from my management to run this media release with connecting up. As I've moved through this task I can then take it through to the writing approval list. Once it's been improved I'll then move it through to done.

You can quickly see how this tool can make your life a lot easier in respect to quickly organizing what you have to do for the week, and then when it's done instead of crossing it all for instead of just leaving it there you can actually move it to a specific done tab, and then your management or what not can then have a look at you've completed for the week, so you don't have to report to them with the notepad and say I've done this, this, and this. That's the basics of it. It does get pretty cool when you start collaborating with teams. If you have a team that you're working on a specific project, you can use this tool as well.

For instance say if we need to collaborate on your SCO project that I'm doing then I have a team member that I need work with, you can add a specific member to this card and then they can write comments you can do alright so we did this, this week whatever. They can leave a comment. They'll get notified when you update this specific task and then they can also come in and add their comments and what not as well. You can add attachments, so if you have a file that you want to share instead of sending them an email, having various versions of a specific file, you can keep it all really neatly organized inside, Trello. That's the basics. I don't want to be going on to too much of this tools because we just want to give you a brief overview but at the end of the day it's a good tool to help you organize your to do list and if you're working in a team environment you can collaborate with others to stay better organized.

The best thing, it's free. You're not going to have to pay anything for it. You get full access to all the features which is really quite, quite cool. Alrighty, on to the next one. The next one is Asana. This is another project management tool. This one is actually more designed for, if you're working in small groups and you might have a discrete set of tasks that you need to do within that group. Where is Trello is good for managing a project over a period of time and across different departments. Asana is good for when you just got a group let's say three people that you're working on and you all sort of know exactly what you want to do. They really sell their tool as teamwork without the e-mail. Again, forget about digging through all the internal email that you might have when you're collaborating on a project and then you can still put this all into a tool like Asana. It puts all the conversations and tasks together so you can get more done with less effort.

I found that it helps keep the products organized. Everybody is on the one page and all the information is really accessible. Finally project planning and accountability means no duplicate work and no waiting around for someone to email you back. Instantly whether one of your colleagues has completed their task you don't have to wait for another email. Let's just go back over to Asana. We'll show you how we're doing, we're using R & G. This is sort of an example of how we would use it at R & G. This is my to-do list for this week. Using some of the similar stuff that's also I had for Trello. This should be my-to do list. Today I need to, I have three things that I've got checked off that I need to do.

Manage, up to my level this year I run the productivity tools webinar. That's what we're doing right now. As we go through this we can then dig through, we can leave comments on the specific task similar to what Trello that you do. Okay, webinar completed, now, now I need to send out recording for everybody. Basically again it's about having specific task that you need to do on a specific day. Over here we can see the upcoming task that I'll need to do for the rest of the week. I still got quite a bit to do. When you dig into a task you can assign tags, you can assign other team members to collaborate on the task as well, you can set due dates. This one actually we need to move back to the 24th and we can go from there. When we're talking projects, Asana does give you a bit more control than say, Trello.

Trello is more design to keep it really simple and easy to use. This one gives you a bit more flexibility to really get your projects working a bit more robustly. For instance we have again just use an example with one of our marketing roll outs for an [inaudible 00:10:26] promotion we're doing with connecting up. We've got specific task that need to be done over across different milestones. Initially we need to get the approval of marketing copy and show both parties happy. We then next step of this project is to prepare media release prepare webinar content, prepare newsletter content. On each of these tasks we can assign them to different people. If I've got a coordinator that's helping me with this and I need her to prepare the media release then I can easily add her in here, assign that to her, and she'll have that on her to do list back on this screen. As a manager and someone that's in control of teams, Asana is very good at helping you keep your team organized.

As we move through we've got other stuff in milestone and it is again gives you more flexibility when you've got a specific team, and a specific task, or project that you need to do. Alright, on to the next one. The next one is HipChat. HipChat is a communication, a chat tool. Much like, you may have used msn, messenger, or something on the past. You may use link inside your existing organization. HipChat aims to bring collaborative chat into a little bit more of an engaging environment where you can share video, you can share screens, or you can easily share weblinks and images. It's all hosted online, and they do have a desktop application so the benefit there is that you can access is there any way across all over your devices. If one of your colleagues is using a web tablet, or tablet at home they can have access to the chat if they're using their mobile phone and they're out to see a specific client and they're helping them out then that would also have access to the chat.

They really build themselves as supercharging, real time collaboration with persistent chat rooms file sharing, and screen sharing. Again it reduces the number of internal emails like what we've been started talking about in the other two tools. You can quickly get answers to questions. You don't have, so you can keep working on without being held up. The whole idea there is that if you've been in a situation where you might of being on waiting on someone to give you, send you back in email regarding the go ahead or an approval or what not. It can be quite frustrating to be waiting on that email. The benefit of HipChat and if you do get buying from your team when you're using HipChat is that all you have to do is send them through little message and they'll get that instantly and you'll be out move on to the next task without having to worry about waiting for them to get back to you.

I've got an example of HipChat here how we use it inside our organization. This is an example of a chat room that we've set up. It's a couple of colleagues in here, mine, David. He does a bit of programming for us here, so we have a bit of fun from here and there as well to really spice up the day. Some of the key features that you can tag people. When you actually want to tag someone inside maybe a group collaborative chat of let's say five people in your team, do you wanna speak to someone specifically? You can use the @ symbol to some other programs out there and say, hi David Lamly. What's your thoughts on x, y, z. They can then respond accordingly in the chat and instead of this being what may have been a one to one conversation, it's now openly accessible to everybody. You can keep everybody on the loop even on your individual conversations. Now, if you did want to talk to David Lamly by, on a private chat, you can then also do that as well.

This is an example of private chat I just quickly set up. Hi, David. We need to do x, y, z. Again, this is only one to one chat so they want, everybody else in the actual chat room won't be able to see this conversation. Now an example we've only got sort of one chat room. You can sort of picture this inside your organization where you might have three or four chat rooms where people inside those chat rooms can be adding by you or communicating with each other on specific topics. I've seen this worked well so the accounts team has their own chat room. The marketing department has their own chat room. The client said is this in relation have their own chat room and it's like, a fun chat rooms everyone considered just relax a bit and share what they're doing from a social sort of thing. Yeah, that's sort of HipChat.

Stick, the one of, to summarize that one up. It's really good because it access more for devices. Even if someone is out on the go they'll still be able to keep in loop with what's going on inside the chat room by their mobile device. Alrighty, so on to the next one. Dropbox. Dropbox is a file sharing tool that helps you share your files with colleagues and collaborate on those specific files, and make sure that you're not having email yourself again the file or having various copies of other files in different versions. It's a free service where we can bring it together, where the photos, documents, videos, anything. I think it's really easy for your team to work on a specific document inside Dropbox, like I'll show you in a second. The big benefit is that it does any great interiors of its operating system very seamlessly.

It's almost like it's just another folder on your windows explorer. The other form of benefit is that you'll no longer have to have different variations flying around by email. I know you've probably sort of experience this yourself where [Joy 00:16:51] sent you a copy of a clients report, you've made a few changes sent back in all the email, vice versa you've finally got the version five and, yeah who knows what happened [inaudible 00:17:04] with your mistakes or what not. With Dropbox that can eliminate some of those challenges and save a lot of that time of revisiting things that you've mocked up. Let's just take a look at Dropbox for us. This is an example of one of the folders or inside Dropbox for R & G. For me I use Dropbox a lot for a lot of the bigger files. Particularly around design, website stuff, audio files, things that are very hard to send via email and things that make it a lot easier if we have one central location for me and maybe the web designer, or me, or maybe my managing director.

In this particular example when we are rolling out on a new website, you know instead of me having to email all the photos that we want on the website to our website designer. I was able to upload them into the specific Dropbox folder. Share this photo with my website designer and then he will have instant access to all the photos that we wanted to put on the website. Now these photos won't just small files. They where 8 gigabytes at that time. Maybe quite that much but it was quite a lot of data to be transferring via email if you are going to try and do that route. The other benefit was when the website designer did update the files then I also had instant access to those new files as well. That's sort of the online version of Dropbox.

Now I'll quickly show you how it looks inside windows explorer, so like I mentioned before it really seems just integrated into your existing windows computer. You can see Dropbox there's another folder here along with all the rest. As we click Dropbox here we can then go through and see the R & G tech folder. From here you have live access to all the important documents. Again when we're going website files we can see all the other folders here, images what not. As things get updated, Dropbox will automatically sink these files back so that you have the most recent copy as well. Alrighty, on to the next one.

Canva, so this one is probably my favorite productivity tool but I am obviously a little biased because I had a little marketing and what not, so design, graphic design, and designing images, social media updates for blog posts, for media releases flyers. It's quite hot. If you don't have the Photoshop skills on how to do it, or if you're always collaborating with the website or graphic designer then it can be quite a long process and gets really frustrating to do at times but Canva can really help this problems. It really makes design simple for anyone. Anybody without Photoshop or design experience, can use Canva and create really high quality blog graphics, web graphics, presentations, images for social media updates, and even flyers. Just buy their web interface.

The big benefits, it saves you time, obviously your design and graphics really quickly. I pumped this graphics out in five minutes. Where I used to filter it around with Photoshop and it might take me 30 minutes. When you're doing one or two of these designs everyday you can see how much time that can really save you. On the flip side if you're hiring a graphic designer to this stuff for you it will then save you that time having to deal with them sending emails back and forth not to mention some of the cost savings as well. The other big benefit is that they have a big library of stock photos. If you wanted to really bring out your images and make them A plus then you can leverage their stock photo library.

They have a bunch of icons, also sorts of fonts to make sure the designs are consistent with what your other marketing is and then some other layouts as well. Let's just jump over to Canva and show you how we use it at R & G. Here's a sort of simple dashboard of Canva, not to mention Canva is actually free tool as well. Let's just pull out one of these designs to show you how I created it in sort of five minutes. Here's a design that we did for a blog post. It's just the header image for the blog post and what it use with all the social media updates to represent what we're talking about. Again I'll just delete this for now and I'll show you how easy it is to do it [inaudible 00:22:09] so when you're looking for photo you can just type into the search box here and we go to photos. If I want some of, demonstrating good cost [inaudible 00:22:18] I can quickly get boom find someone that reflects that. If you want to use one of this traditional stock photos you just pull it across nice and easily, makes it really easy. Delete this for now.

If you want to add some texting there, we can add text. You can go to the text here, pull text, drag it across and say, we'll do on productivity webinar. We get boom. This and then you can change your font size as you like and then that will update. They got a bunch of different icons as well here. If you want text holders you can see them all here also it's stuff if you're looking to that design specific layouts, you go to bunch of layouts to help you get started and banners, all sorts of things. The other thing that I didn't touched on just before is that they also have pre made designs which makes it really, really easy to get started. If you wanted to design a ... What's the good one here? Even if you're designing a pinteresting or a poster. Let's do post, so they can pre, since they know what the most popular things that people want to design, they can pre, pre do the sizes, pre do some of the layouts to help you get started.

For instance, they've got a lot of stuff here for the, let's for world cup at the moment but let's pull something that's maybe a bit more relevant to what we want to do, or I see here we go. We can just pull that across, and this might be an event that you're dealing with something that you're running with some of your diners or your existing clients. You can easily just edit the text by doing this. Edit it, you can change the background image adding another one. Adding your own image by uploading them here. Change the fonts, change the texts, also stuffs say you can really see how you can design flyers and if you can see on the flyer in five minutes I think you've done it pretty good.

That's Canva, on to the next one. Evernote, Evernote is a note taking tool that helps you remember and act upon ideas, projects, experiences across computers, photos, tablets, computer phones, tablets and everything. You're gonna have one single system to track all your notes. Whether you have an idea when you're on the road or you brainstorming some ideas for a project, you can use Evernote to jot those notes down, sync it with your phone so you will always have access to them and you can also share them with colleagues to collaborate on ideas. Personal use you can also use it to your bookmark websites. That's one of the favorite things I use every night for. If I come across a really good blog post or an article that I want to share with some of my team members then I can bookmarked it and collaborate usually share it with my colleagues.

We'll move over and have a quick squeeze over here. Okay so here we go, so here's an example of a note that I've put together. I did this for upcoming webinar. Again, using this productivity webinar and example. These are some of the ideas that I wanted to show case when talking about webinar here introduce each tool, show how it's used, etc., etc. From here, you can also see some of the articles that I bookmarked. I'm always looking for customers excess stuff. I've been able to actually bookmark this page from the website because they've got really easy to use chrome application. I bookmarked it instantly it pulls it back into my notes so I have access to this information and what I need to at a later stage.

Alright, so you can also tag, tag all your articles. You can imagine if you start using Evernote quite a lot there be a lot other in here so the best way to really organize that is to use tag. If you're, for instance I'll go over to marketing stuff here but if I want to find stuff like marketing then I can quickly see those pages that I've bookmarked relates to marketing, sales whatever. In your situation you could probably think about how you could segment your notes, and your information to easily access it in the future. Alright, okay next one is Grammarly. Grammarly is a really neat tool that will help you minimize all of your grammar and spelling mistakes.

If you've maybe got some younger generation white people and your workplace where they have been brought up on instant messenger chat and don't have the best grammar, grammar in time. The last thing you want is to be publishing stuff with poor grammar and though having your team you are spending so much time worrying about grammar that it takes them long when it really should. Grammarly will check, check your grammar, will instantly proofread, check for plagiarism. The goal is you can use Grammarly to improve your writing which in turn will save you time and your team time. It automatically proofreads your work, access a personal grammar coach I like to say so that you can learn from the mistakes your making and improve moving forward.

That will save you time moving forward and one of the best things Grammarly is that it has another Chrome application which you can install on Google chrome and it will work inside your web browser. I'll show you how this works because it's really good one. Having to write emails inside your web browser. Maybe if you're writing social media updates using any of these other tools we've talked about here since they're all basically operated inside the cloud or on the web sometimes you're not going to be having access to [inaudible 00:28:46] every time you want to write a little message. Having Grammarly as a Google chrome app will be constantly checking your spelling and your grammar.

It will shoulder everything as I okay. Firstly, let's look at Grammarly inside Grammarly app itself. It is just an example of an article to show you what happens. What you do is you copy and paste your article, or you copy and email from Microsoft word comes in here and then you'll be out of work through all the mistakes. I've made a specific, if you ever see that, I highlight some of them reasons why you'd want to use Grammarly. Here we've got years and then you could quickly see here. Alright, we're missing grammar, we're missing a comma. You can just click this one and then we'll add it in there. Next one we've made an error in terms of spelling it will automatically tell you alright we probably should be using half there. Again as I move here, more and more errors, you can see the jist of how it really works.

Now my favorite is when you sending social media updates that are important to you or those on your stakeholders. They really don't want to be using a poor grammar or poor sentence structure. By having the Google app, a Google chrome extension, you can be consistently checking for spelling and grammar error so let's just do an example here. This is a test to see if Grammarly works. We can see here alright, it's already picked up that this is an error and yeah then we right click. We can say alright, what's the actual, what's the actual real word we need to be using here. That should be test that should be this as well. You can also use this when you are doing, well part like if you're leaving comments, some blog post, again I've seen another error here, or couple if it pops up or at couple thanks for picking that one up Grammarly.

Now, if you're using email inside Gmail, Google apps then it will also work very similarly. Okay, on to the next one. Grammarly by the way isn't the Google chrome application. It is free but the actual paid subscription to have access to the editor is $30 a month. What I'll be doing at the end of the webinar by sending through a resource page which include all the pricing for the tools that I've talked about today and the links to them. If you did want to give them a go well then you'll have that information. Alrighty, so last one, Sprout Social. This one is good for managing social media, managing your updates, managing your relationships with other, other important people for your organization on a social media with a platform like Twitter or Facebook.

This is a quick screen show of what's inside. We'll have a look in a second but in essence it's a tool that's created to help organization grow the social media presents. Lots of profits social media is really important for all non profits that I speak to because it's a powerful tool to harness, harness your [inaudible 00:32:15] and really spread awareness for your course. As you grow people, you do grow your community and that will help. Make sure that missions that you're working on really, really come to happen. I like Sprout Social because it helps you systemize and automate social media. When I speak to non profits, one of the challenges that they have is they just don't have the time. We're all strap for time. How do we automate and streamline the social media presence to get the best results for our organization. Because at the end it takes time if you swift into your twitter, you swift into your Facebook pages.

We need a tool to make that management process easier. Let's have a quick look over at Sprout Social. Here's Sprout Social. Yeah. We use Sprout Social at R & G to find people talking about specific topics that are interesting to us that we know we can engage with them. For instance we are a cloud IT services firm. I've got some safe searches here but if we wanted to find someone that's talking about Office 365, then we can click the smart search here that we've set up earlier. We can see everybody at Brisbane that's talking about Office 365. The benefit here is that if we want to engage with them or we have some valuable insight that we can provide them we can quickly and easily go up to them and reply inside Sprout Social.

You don't have to log in to you twitter or your Facebook. You actually sync them all already inside your Sprout Social account and that way you can just do everything inside the one application. If you don't want to reply to that message right away you can create a task so it brings top some of these customer relationship management tool aspect to your social media. This particular example I want to follow. I have a colleague that want to follow up with this one so I can say hey James, can you follow up with this guy? In your particular example that might be someone that's looking to need some help or something and you've seen that on twitter and your organization can help them then you can reach out by this means allocate a specific team member to follow them up and see where you guys can add some assistance for them.

Have this task so have an exit and then assign different team members on the side here and go from there. For a nonprofit example, let's have a look at let's say rspca. In this particular seen we're tracking twitter to see who's been mentioning rspca. From here you can see there will be some good stuff, there will be some bad stuff. You'll have to still see through all of it but say I go hit by a car rspca and Tom took me to [Charlotte hill 00:35:24]. You can come back engage with this person and go from there. You'll get a lot of positive feedback, you may get a negative feedback if you have a reasonable presents on social media but the goal is you are continuing the conversation and engaging on these people.

Other quick call thing we've been doing Sprout Social is when it comes to publishing, your updates instead of having to publish them on Facebook, publish it on twitter, publish it on LinkedIn or whatever you want. You can schedule and post your messages across different platforms from inside Sprout Social. We've got a couple here that I've already set up. This schedule post is going you go out today. This is just a link to one of our latest blog posts. We've got it already scheduled it in. This is going to take care of it. I'm moving forward. I'll show the process of scheduling it. You just click schedule. You might write the update and this is a test. This is an update to show the guides on productivity webinar. You can add photos, you can add to your profile as you want to send it to. In this particular example I've only got twitter.

Twitter linked to the account, you might have your Facebook. You might have another twitter account. You can add as many as you want, and then you can just schedule it. You choose a time or what it is today or tomorrow schedule. It looks like daily schedule. As I say is that it's pretty straight forward. There are some other really cool things that you can do in times of reporting and what not but it does get a bit to in depth. You don't need to be having a bit of, a bit of presents on social media deliver to you like this. If you're not too big or you're just wanted to keep your toes in this sort of management process, then there is another tool that I recommend which is Hootsuite. Hootsuite is a bit more of a dull, down version of this but it will give you a similar sort of features to let you manage and operate you social media presents. Sprout Social is a paid one. It is around $60, $70 a month.

The Hootsuite option is a free one so again in my follow up email with the recording all including the link to this one and also Hootsuite for those interested in saving some money. Okay, so yes, that wraps up the 8 productivity tools that I wanted to touch on today. I know it's been a bit more informal casual approach to it but I thought that was going to be a better way to really demonstrate how an organization might use the tools and how you can maybe think about applying them personally inside your organization and then say as a whole so, your office in general. The boosting office productivity really begins with eliminating the inefficiencies from your own workday. These tools are really designed to help you eliminate some of those headaches to take a bit too much time. All that at work increasing we can leverage these new tools and technologies to improve our productivity and get more stuff done.

If you're finding yourself always staying late at work or some of your colleagues, just try to do a little bit too much and as a result working a little longer than maybe what they need to be. Then some of these tools might be able to streamline some of their work load. I was going to ask it's probably best time is that are there any other any task that you have or that you do on a regular basis is that you could leverage technology to systemize streamline so that's an open question. I'm happy to sort of take some questions when we get to the end here but I haven't think about that and I'll see if one of these tools, maybe one of these tools be good for you if it's not then I can maybe suggest another tool. Before we can get into q and a I just wanted to mention a little bit R & G technology. We're an award winning ICT consulting firm with offices in Brisbane, Sydney, and Melbourne.

We specialize in servicing the nonprofit sector. We've anywhere between 5 - 400 team members. We act as a trusted IT partner, a single source supplier for all your Data, Cloud, IT Support needs. I suppose extending on that we do really focus on helping organizations improve productivity through the use of IT in new cloud technologies. That's the reason why I've done this webinar to really highlight that there are some efficiency gains available by leveraging some of these tools. Q and A. I know that there have been a few questions that have come through. I just want to go through them and I'll take them one at a time. Stay with me to pull this up. I'm used to having a facilitator ... Here we go. Alrighty, Paul, if using Microsoft products one drive will explore. Yes, Paul. A 100%.

One drive is something that we really advocate. I kind of wanted to leave it out of these presentations purely to just provide an extra insight into maybe some of the variations but yes one drive works really well particularly since it syncs with all your other mark ups products if you’re using them. In regard to Paul another question, what about the 140 character limit on Twitter. I believe is that what you referring to Paul? How Grammarly handle that? Yes, so Grammarly more or like you handle, serve anything like that will still be handled via twitter so I'll show you that quickly in the screen but it will still work similar to how you would use twitter normally and it will tell you when you've hit your limits. For instance if we want to say, really, really enjoyed the presentation about productivity applications by Ross. It will just kind of like stand this to show you still see that twitter is going to tell you alright that passed the twitter character limit.

The idea is that let's say Grammarly will help you make sure that those spelling mistakes, and those grammar mistakes inside that 140 character update will be perfect. I must admit I like Grammarly with twitter because it's important to be able to communicate on twitter with short concise sentences. You don't have the opportunity to blab or sort of really [fluffle 00:42:35]. When you try to write short concise sentences, Grammarly can really lend a hand. No worries. Rebecca just hasn’t heard of Trello and Grammarly. Yeah, they're quite new ones. Glad they can, yeah you think they can help your organization that's really good to hear Rebecca. I'm glad that you can see some value out of them. They are definitely the two that I really rely on. Some of these other ones we've talked about I use sort of once a week but Trello and Grammarly I'm always using them just because I sort of just makes sense to integrate into our daily routine. I'm glad they could help you, so that's all the questions.

Were there any, any other ones we had? Did any of you want to share some sort of insights since how you wanted to improve productivity or are there any things, or any tools that you're looking for that I can maybe suggest because I must admit I've used my fair share and can definitely recommend if you give me an idea of what you're looking for. Nope ... Alright, no questions in, I'll leave that for now. What I'll be doing is putting this into our webinar recording so you can access it on live stage I'll be sending it through an email with the links to each of the productivity tools that you can check them out and also include the pricing that you can sort of see which ones are free, and which ones are paid. Yeah, you can take it from there.

You [inaudible 00:44:29] my email if you have any other questions then you can feel free to reach out to us and we can definitely help you. Alright everyone thanks for your time and we'll see you next week. I suppose we do have a webinar next week on share point, improving share point. Three ways to improve share point that you probably are using at the moment so you'll get a little bit of an email about that later and if you want to reach for that one we're going to have Tony Nissen on coming back on board next week to present that one. Thanks again everybody and we'll see you next time.

About The Presenter

Ross Beard is the Marketing Manager for R & G Technologies.

He uses most of these tools on a daily basis to improve his productivity and get more work done. He will share real examples of how R & G Technologies leverages these tools inside their organisation.

Office Productivity Assessments

Are you interested in learning which cloud-based tools can help your organisation improve office productivity?

R & G Technologies is a Brisbane IT Support and IT Consulting firm that helps organisations across Australia. We can help you make better use of new cloud technologies - like Trello and Grammarly - to increase productivity.

Call us on 1300 562 886 or visit our contact page.

 

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